When you find yourself feeling unwell and unable to attend work, the first step is to inform your employer or supervisor about your absence. Writing a sick leave email not only ensures that you comply with company policies but also helps your colleagues and superiors plan for your absence. To assist you in this process, we have compiled a collection of sick leave email templates that you can use as a reference.
Sample Sick Leave Email Templates
1. Short and Concise Template
Dear [Supervisor's Name],
I am writing to inform you that I am unwell and will not be able to come to work today. I have visited the doctor and have been advised to take a rest for the day. I will be back at work as soon as I am feeling better.
Thank you for your understanding.
Best regards,
[Your Name]
2. Extended Absence Template
Dear [Supervisor's Name],
I hope this email finds you well. I regret to inform you that I have fallen ill and will be unable to attend work for the next [number of days]. I have consulted a healthcare professional who has advised me to take some time off for recovery.
I understand that my absence may cause inconvenience, and I apologize for any disruption this may cause. I have informed [colleague's name] about my tasks and responsibilities and will be available via email if there are any urgent matters that require my attention.
Thank you for your understanding and support.
Kind regards,
[Your Name]
3. Follow-Up Template
Dear [Supervisor's Name],
I hope this email finds you well. I am writing to follow up on my sick leave request that I sent earlier. I have been under medical care and have been advised to extend my absence by [number of days].
I have updated [colleague's name] about my extended leave and have also provided them with the necessary information to handle any urgent matters in my absence. I will be checking my emails periodically to ensure a smooth transition and address any urgent matters that may arise.
Thank you for your understanding and support during this time.
Best regards,
[Your Name]
Frequently Asked Questions (FAQ) about Sick Leave Email Templates
1. How should I address my supervisor in the email?
Address your supervisor or manager by their formal title, such as "Dear Mr. Smith" or "Dear Dr. Johnson." If you have a more informal relationship, you may use their first name.
2. Should I provide details about my illness in the email?
You can briefly mention the reason for your absence, such as "I have fallen ill" or "I am feeling unwell." However, it is not necessary to provide specific details unless explicitly asked by your employer or HR department.
3. How much notice should I give before taking sick leave?
It is best to inform your employer or supervisor as soon as possible, ideally before your scheduled work hours. This allows them to plan for your absence and make any necessary arrangements.
4. Should I attach any medical certificates or documents with the email?
Unless specifically requested by your employer or HR department, it is not necessary to attach any medical certificates or documents. However, if your company policy requires it, make sure to include the necessary documentation.
5. Can I use these sick leave email templates for personal leave?
While these templates are primarily designed for sick leave, you can modify them to suit your needs for personal leave. Make sure to clearly state the reason for your absence and the duration of your leave.
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